Children's Theatre on Tour: Frequently Asked Questions
General Info Booking Procedures Cost and Payment
How long is each performance?
Performances are approximately 50 minutes, followed by a Q&A with the cast as time allows.
What are the performance space requirements?
In order to accommodate our scenery, equipment, and performers, we require at least a 30’ wide x 20’ deep x 10’ high space. We also require access to two 110-volt electrical outlets and nearby dressing rooms/private restrooms. The performance space must be cleared and lit prior to the cast’s arrival; assistance unloading and loading the equipment from the van is very much appreciated as is a parking area as close to the performance space as possible.
Do we need to provide any equipment?
The troupe will bring sound equipment. If you have equipment you prefer them use (e.g. body microphones, lights, professional sound equipment), we can put you in touch with the tour manager for coordination of equipment use.
How many people can we invite to the performance?
Because you pay one flat rate for the performance, you may invite as many people as your space safely allows.
Can we charge admission to the performance?
We do not regulate how you choose to pay for the performance.
What are theatre workshops?
Theatre workshops offer an opportunity for small groups to obtain instruction on the building blocks of performing arts. Past workshops have included instruction in diction, movement, blocking, and adaptations. Theatre workshops are suitable for students of all ages; our professional actors will work with the venue to plan a workshop that meets the needs of the group. Workshops are limited to 50 students.
What are the age recommendations for the plays?
We generally do not publish age recommendations because the plays are written or selected to appeal to the broadest audience possible. However, we understand that it may be necessary for venues to select a smaller population for the performance. For the 2016–2017 season, the following recommendations are offered for audiences that may best enjoy the theme and content of the plays:
- The Gingerbread Man – Ages 6-11 (Grades K-5)
- Stone Soup – Ages 3-9 (Grades PreK-4)
- The Reluctant Dragon – Ages 8-12 (Grades 3-6)
When will the troupe arrive on the day of the performance?
The troupe will arrive approximately 1–1.5 hours before the performance time. You will be provided with the tour manager’s phone number for day-of emergencies.
How do I book a performance?
If you are interested in booking a Children’s Theatre on Tour performance, please contact Jessica Wright, Sr. Education Specialist for Touring Programs, at 501-396-0350 or email Jessica Wright. Once you decide to book a performance, we will provide a list of available dates and times. Once you chose a date and time, we will send the performance contract via mail or email.
Can I book more than one performance in a day?
Yes. If you book more than one performance in a day at the same location, you will receive a 10% discount on each performance (see that information under “cost and payment” in this list of FAQs). If you want to have more than one performance at different locations, travel time must be within 30 minutes and allow an extra hour for set-up at the new location before the next performance start time; there will be no discount for shows at different locations due to travel and labor expenses.
How do I book a workshop?
Workshops can be booked during normal run dates of a Children’s Theatre on Tour show and are led by our traveling troupe of professional actors. To book a workshop, please request a list of available dates/times. Workshops are offered any day of the week and may be booked independently or in addition to a theatre performance.
COST AND PAYMENT
What is the cost for a performance?
The fee for one performance is $800. If you book multiple shows in one day at the same location (i.e. single set up for multiple shows), we offer a 10% discount. Two shows in the same day at one venue will therefore cost $1,440 (or $720 each). If you book a performance and a workshop in one day at the same location, you will receive a 10% discount as well. Prices listed above are for in-state performances; please inquire for out-of-state performance pricing.
What is the cost for a theatre workshop?
Workshops cost $650. If you book multiple workshops, or a performance and a workshop together, one the same day at the same location, we offer a 10% discount.
When do we have to pay for the performance?
You will receive an invoice the month of the performance. Payment is due to the Arkansas Arts Center within 30 days after the performance date. Invoices will be mailed to the primary contact listed on the performance contract.
Are there ways to reduce our fees?
All of the AAC’s Touring Programs are eligible for fee support from the Arkansas Arts Council through the Arts on Tour grant. Eligible organizations (with a 501c3 tax classification – public schools, non-profit organizations, libraries, etc.) can apply for the 40% reimbursement via the Arts on Tour grant at http://www.arkansasarts.org/aac-grants/grants-arts-on-tour-arts-on-tour-grant.
How much do I save with the Arts on Tour grant?
Based on one performance, your total charge is $800; this will be owed to the Arkansas Arts Center in full within 30 days after the performance. If you receive the Arts on Tour grant, you will receive a reimbursement check for $320 within 2-3 weeks after submitting the requirement documentation to them. This means that your total out-of-pocket for one performance is just $480!
How does the Arkansas Arts Council Arts on Tour grant work?
The Arts Council’s funds are distributed on a first-come, first-served basis. You are encouraged to apply early; application does not guarantee funding. Once you book complete the rental contract, you may apply for the grant online at http://www.arkansasarts.org/aac-grants/grants-arts-on-tour-arts-on-tour-grant. Once you are approved for the grant, you will receive notification from the Arts Council as well as direct communication from them regarding instructions for receiving the funds. Please note that because this is a reimbursement program, you will be responsible for payment in full ($800 for one performance) to the Arkansas Arts Center. You may then provide proof of payment in full (usually a cancelled check) to the Arts Council for reimbursement.
EDUCATIONAL MATERIALS & WHAT YOU GET WITH EACH RENTAL
Can you tell me more about the educational materials?
Live theatre in itself is an educational experience, but we do not stop there. With each performance, we also provide an activity guide that reinforces the themes of the play and includes activities to further encourage audience engagement with the performance. Guides generally include information about the original story, an introduction to adaptations, theatre etiquette, critical thinking and writing exercises, vocabulary lists, a synopsis, artist statement, reading recommendations, and a variety of cross-curricular activities that align with Common Core and/or Arkansas Department of Education frameworks. Though the guides fulfill education standards, they are equally enjoyed by classrooms and families.
Where can I find the activity guides?
Activity guides can be found on our website at http://www.arkansasartscenter.org/CT-on-tour/activity-guides.
Do you provide press materials for the performances?
We are happy to provide a press release template for use in local advertising efforts. If it is a public show (that is, not at a school during school hours), our communications team can assist with press contacts. We will also provide a copy of the performance’s original illustration by David Hohn. In addition to these materials, you will also receive a digital copy of the playbill.
I don't see my question answered here. Who can I contact?
Do you have any questions which have not been answered here? We are committed to providing the best possible service to our patrons--please feel free to send your questions to us and we will get back to you as soon as possible.
Call us at 501-396-0350 or e-mail Jessica Wright.